Automating Accounts Receivable with NPSONE – Smart Invoicing and QuickBooks
Managing accounts receivable often feels like a full-time job. You send invoices, chase payments, and manually reconcile data. This process drains time and resources.
Businesses need a better way to handle collections.
NPSONE Smart Invoicing by Nationwide Payment Systems provides that solution. It automates your billing process and integrates directly with QuickBooks. This powerful combination speeds up cash flow and reduces administrative work.
Seamless QuickBooks Integration
Manual data entry leads to errors. It also wastes valuable hours.
NPSONE connects directly with QuickBooks Online. The system offers true two-way synchronization. When you create an invoice in QuickBooks, it appears in NPSONE. When a customer pays through NPSONE, the data updates instantly in QuickBooks.
This integration eliminates double entry. Your books remain accurate without extra effort. You no longer need to manually mark invoices as paid. The system handles the heavy lifting for you.
Smart Invoicing Features
Sending a basic PDF invoice is outdated. Modern businesses need intelligent tools.
NPSONE Smart Invoicing allows you to send professional, branded invoices. You can add your logo and brand colors. This builds trust with your clients.
The platform sends automated payment reminders. You set the schedule. The system notifies clients before, on, and after the due date. This gentle persistence ensures you get paid faster.
You can also set up recurring billing. This feature works perfectly for subscriptions or retainer-based services. The system charges the customer automatically. You receive consistent revenue without lifting a finger.
Reduce Processing Costs
Credit card fees eat into your profit margins. NPSONE helps you keep more of your revenue.
The platform supports Dual Pricing. This allows you to present two prices to your customer. One price is for cash or ACH payments. The other includes the credit card processing fee.
Customers choose their preferred payment method. If they pay by card, they cover the fee. If they pay by ACH, they save money. You protect your bottom line in either scenario.
NPSONE also optimizes B2B transactions with Level 3 data processing. This lowers interchange rates for corporate and government cards.
NPSONE also supports Surcharging, Convenience fees, Service Charges, or NO FEE, it’s up to you to choose!
Improve Cash Flow with Flexible Payment Options
Clients pay faster when you make it easy. NPSONE offers multiple payment methods.
Your customers can pay via:
- Credit and Debit Cards
- ACH Bank Transfers
- Apple Pay and Google Pay
You can send invoices via email or text message. Each message contains a secure “Pay Now” link. Customers can click and pay instantly from their mobile phones.
The system also provides a self-service customer portal. Clients can log in to view past invoices, update payment methods, and settle outstanding balances. This transparency reduces support calls and billing questions.
Save on Software Licenses
Many businesses buy expensive QuickBooks licenses for their sales team. This is often just to allow them to send invoices.
NPSONE solves this problem. You can grant your team access to the invoicing platform without giving them full access to your accounting software.
Staff can generate and send invoices directly from NPSONE. The data still syncs to QuickBooks. This approach enhances security and lowers your software subscription costs.
Why Choose Nationwide Payment Systems?
Nationwide Payment Systems understands business needs. They provide U.S.-based support and dedicated relationship managers. You get real help when you need it.
NPSONE combines security, efficiency, and flexibility. It transforms accounts receivable from a burden into a streamlined process.
Take Control of Your Billing Today
Stop chasing checks and manually updating spreadsheets. Automate your accounts receivable with NPSONE Smart Invoicing and QuickBooks.Visit Nationwide Payment Systems to schedule a demo and start getting paid faster.